If you love interacting with the community, this is the position for you! Our fantastic Recreation Department is looking for the right person to fill the Administrative Assistant position.
The full-time position supports both the Recreation Department and the Parks and Facilities Department with the following tasks:
- Performs routine transactions with the public including processing of payments, receipts and refunds for facility rentals, collection of registration and fees for recreation programs as well as other seasonal programs. Posts recreation registration receipts and program expenses daily or as required.
- Coordinates, tracks and administers public and city reservations for use of city Parks and Recreation facilities.
- Processes paperwork, forms, reports, correspondence and other documents including confidential information.
- Assists in the design, development, scheduling and implementation of a variety of recreation programs including athletic leagues, sports tournaments and the operation of the Shaw Aquatics Center.
- Prepares and/or reviews and edits a variety of correspondence, notices, flyers, brochures, media releases and other informational material related to programs and services.
- Compiles and coordinates department timesheets and related documents as directed.
- Maintains and updates assigned sections of the City’s website and phone lines as needed and required for rainout and other information.
- On occasion, work weekends and before/after normal working hours.
- Travels within city and county, as well as out of town, which may include attending meetings, events, conferences, seminars, and training sessions.
The successful candidate will have the following education, experience, and skills:
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Graduation from an accredited high school or GED equivalent.
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College level course work in accounting, business administration, finance, marketing/tourism or closely related field.
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Four years of progressively responsible experience in office and administrative work.
In place of the above requirements, any combination of education and experience that provides the applicant with the required knowledge, skills and abilities to perform the job may be considered as qualifying.
- Maintains regular, reliable and punctual attendance.
- Must possess a valid Washington State Drivers License with good driving record.
- Must successfully satisfy a background investigation.
- Deal tactfully and courteously with individuals of all levels and maintain composure in difficult and/or stressful situations with frequent interruptions and maintain a non-judgmental attitude towards others.
- Be self-motivated, able to work independently with minimal direction, and keep deadlines.
- Prior experience administering facility rentals and/or coordinating recreation programs, athletic leagues and tournaments (desirable).
Additional information about the position can be found in the job description. This is a union-covered position and is overtime-eligible. The salary is $4,146 - $5,041 monthly with an expected 3% cost of living increase by January 1st. The City of Chehalis offers a great benefit package of low-premium medical plans (Regence BlueShield or Kaiser), free dental and vision for employees and family members, life insurance benefit for employees and family members, and a retirement pension. There are 10 paid holidays with vacation and sick leave accrual, as well as a personal holiday each year.
If interested, please apply by Sunday, December 28th. Send an updated resume and the City Application form to Cindy Nakano, HR & Risk Manager, at cnakano [at] ci.chehalis.wa.us (cnakano[at]ci[dot]chehalis[dot]wa[dot]us) or to 350 N. Market Blvd., Chehalis, WA 98532.