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Fire Department Administrative Assistant
Job Status:
Closed - no longer accepting applications
Job Closing Date:
Wednesday, April 26, 2023 - 4:00pm
The City of Chehalis is accepting applications for a full time administrative assistant to the Fire Chief. This is a non-represented position with a 2023 salary range of $47,184 to $57,348 plus medical, dental and vision benefits and enrollment in the Department of Retirement Systems. This position performs a variety of administrative and accounting support duties to the department in support of fire service activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
▪ Works with coworkers or independently, often with limited supervision. Prioritizes workload to meet production needs. Maintains productivity and self-motivation in accomplishing assigned tasks and duties. Meets deadlines as directed and/or required by law.
▪ Prepares, processes, and/or coordinates departmental account receivables, billings, and invoices. Receives payments and prepares deposits. Reviews, codes, and gains appropriate approval for payment on all department invoices.
▪ Maintains files, creates, and answers correspondence.
▪ Maintains department grants and associated reports.
▪ Assists management during major events with organizing and obtaining equipment/food needed and maintaining records for required FEMA reports.
▪ Prepare paperwork as needed for audits/reviews.
▪ Provides minutes for all meetings.
▪ Assists in scheduling employee candidates for the psychological, polygraph, and physical exams and associated paperwork.
▪ Provides purchasing for the department.
▪ Schedules travel arrangements and meetings.
▪ Prepares payroll timesheets and assists in the monthly finalization of figures. Page 2 of 5 ▪ Handles confidential paperwork.
▪ Custodian of department personnel files.
▪ Performs routine clerical and administrative work in receiving the public, providing customer assistance, cashiering, and data processing.
▪ Answers incoming calls and routes callers or provides information as required.
▪ Assists in the custodial care of department documents and records, maintain filing systems, controls records, and indexes using moderate independent judgment.
Please see the attached job description for a more detailed list of position responsibilities and duties.
The deadline to apply is April 26, 2023 by 4:00 p.m.
Please submit resume, cover letter, and references to:
Glenn Schaffer, HR/Risk Manager
350 N Market Blvd.
Chehalis, WA 98532
The City of Chehalis is an equal opportunity employer.